Overview
Consistent email signatures deliver a visually coherent look across university departments and offices. Just as our business cards follow a standardized approach, email signatures should be consistent. Consider your email signature your digital business card, and include the appropriate information.
Environment
There are instructions below for the Outlook Application (Old Version, Windows), Outlook Application (New Version, Windows), the web version of Outlook, and the Outlook Application (Mac).
Before You Begin
- Personal quotations or philosophical statements should not be included as part of your signature. Your USI signature is a direct representation of the university's viewpoint.
- Watermarked, colored or photographic backgrounds in emails are not permitted as they often make correspondence difficult to read and are not always compatible with other email programs.
- When applicable, professional designations or certifications may be placed directly after your name. For example: Jane Doe, MBA
- The USI email signature uses Calibri font which is a common font found on most Macs and PCs. If the instructions below do not give you the same format or look as the example, please check to make sure you have enabled HTML messages in Outlook, and you are using FireFox or Chrome Browser to view this page.
Steps
First, visit this link to view formatting. Select and copy the signature you would like to use - make sure to highlight the entire signature.
Outlook Application (Old Version, Windows)
1. Create a new email
2. Select the Signature button then click "Signatures"
3. Click "New"
4. Name the signature then click "OK"
5. Paste the signature version you want to use. Edit the placeholders with your information
6. Click "OK"
Outlook Application (New Version, Windows)
1. Create a new email
2. Select the Signature button then click "Signatures"
3. Click "New signature"
4. Name the signature
5. Paste the signature version you want to use. Edit the placeholders with your information
6. Click "Save"
Outlook Web Version
1. Click the Settings icon
2. Search for and click "Email signature"
3. Click "New signature"
4. Name the signature
5. Paste the signature version you want to use. Edit the placeholders with your information
6. Click "Save"
Outlook Application (Mac)
1. Create a new email
2. Click on the Signature -->Manage Signatures
3. Click the Plus Icon to add a new signature
4. Name the signature
5. Paste the signature version you want to use. Edit the placeholders with your information
6. Click Save
