Setting up Xerox Network Printers with Mac OS Devices to Print from Microsoft Word and PDFs Using Accounting Codes

Overview

How to setup Xerox network printers with Mac OS devices to print from word and PDFs using accounting codes

Mac OS version Ventura/Sonoma

Steps

  1. Make sure that an Adobe pdf reader is installed.
  2. Make sure that Microsoft Office products are installed and activated
  3. Download the latest driver from xerox for the Mac OS and Xerox printer that you are working with:
  4. Run the xerox driver installer and choose to continue instead of selecting a printer, then click continue again and finish the installation.
  5. Go to system settings and select printers and scanners and choose to add a printer from the right side of the screen.
  6. Search for the printer by name and choose select software, then search for the software package that matches the model of the Xerox printer you are installing. 
  7. Once the printer completes installing the next step involves setting up Xerox accounting codes, this can found by attempting to print from word then selecting the xerox features option then using the dropdown menu to select advanced.
  8. Now you will see accounting next to the configuration option.
  9. Set the account configuration to look like the next image using the appropriate accounting codes in the default user id space.
  10. Next save these settings as a preset called Xerox Accounting.

The only thing left is to make sure the the Xerox Accounting presets are used in all print jobs for Adobe and Word documents

When printing pdf's is important to select the print option then use the printer dialogue option to confirm that the Xerox accounting preset is being used

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