To better align with budget realities and simplify technology management, USI is moving to a centralized IT purchasing model for employee devices in collaboration with the Business Office and Procurement.
This change is driven by two key factors: ongoing budget constraints and the increasing cost of hardware. By shifting to a standardized, lifecycle-based approach, the university can plan more effectively, reduce administrative burden, and ensure resources are used efficiently.
What’s Changing:
- IT will manage the purchase and replacement of faculty and staff devices
- Departments will no longer purchase or replace employee devices individually
- A headcount-based model will replace device-by-device purchasing and billing
- Devices will follow a standardized five-year replacement cycle, enabling predictable refreshes and better long-term planning
Why This Matters:
- Reduces costs, waste, and long-term technical debt
- Simplifies budgeting and chargeback processes for financial managers
- Ensures equitable and consistent technology across campus
- Allows departments to stay focused on their core mission of education
We recognize departments have managed technology needs in different ways, and this new process is designed to be adaptable and responsive to evolving needs.
Next Steps: As we prepare for the upcoming academic year, please submit all computer replacement requests through the designated service request form:
https://services.usi.edu/TDClient/315/Portal/Requests/Service/9920/New-Computer-Request
If making a BULK computer replacement request, please download, fill out, and attach this form to the above request.
BulkComputerRequestForm.xlsx
Our goal is to create a sustainable, transparent process that meets departmental needs while helping the university manage technology responsibly.
Thank you for your partnership and feedback as we implement this initiative.