How to Add, Edit, and Remove Calendar Permissions within Outlook

Learn how to add or remove someone from viewing your calendar and adjust their permission levels.

Overview

Outlook enables you to control who can view your calendar by setting specific permissions. Follow the instructions below to add, change, or remove permissions.

Environment

There are instructions below for the Outlook Application (Old Version), Outlook Application (New Version), and the web version of Outlook.

Before You Begin

The different permission levels you can assign are as follows:

Steps

Outlook Application (Old Version)

1. Open Outlook and click the “Calendar” icon.

2. Right-click the calendar you want to view/edit the permissions for and select “Properties”.

3. Click the “Permissions” tab.

4. You can now see who has permissions and what level. From here, you grant, edit, or remove permissions.

 

Grant Permissions

1. Click “Add”.

2. Find the user you want to grant permissions to, then click “OK”.

3. Choose the permission level you want to give them, then click “Apply”.

 

Edit Existing Permissions

1. Select the user for whom you want to edit permissions.

2. Choose the new, desired permission level.

3. Click “Apply”.

 

Remove Permissions

1. Select the user for whom you want to remove permissions.

2. Click “Remove”.

3. Click “Apply”.

 

Outlook Application (New Version)

1. Open Outlook and click the “Calendar” icon.

2. Right-click the calendar you want to view/edit the permissions for and select “Sharing and Permissions”.

3. You can now see who has permissions and what level. From here, you can grant, edit, or remove permissions.

 

Grant Permissions

1. Enter the email address of the user who you wish to add.

2. Choose the permission level you want to give them.

3. Click “Share”.

 

 

Edit Existing Permissions

1. Change the permission in the box beside the user.

 

 

Remove Permissions

1. Click the trashcan icon by the user whose permissions you wish to remove.

 

 

Web Version of Outlook

Additional Info

• The "My Organization" entry is the default permission level all users at USI have on your calendar – unless you specified them a specific permission level using the instructions above.
• If you have an entry for “Anonymous” – that is OK to leave in the permissions. Make sure it is set to “None”.